1
Use
of official Springer template: Authors must
prepare the camera-ready paper using the official
Springer proceedings template in either LaTeX or
Microsoft Word. Do not
manually create your own format, change margins,
reduce font sizes, or adjust spacing to force the
paper into the page limit. The final paper
must follow the template consistently from the title
page to the references.
2
Final source files and PDF: Submit the
final source files along with the final PDF. For LaTeX
submissions, include the .tex file,
bibliography file such as .bib or
.bbl, figure files, and supporting files.
For Word submissions, submit the final Word or RTF file.
The PDF must exactly match the final source file.
3
Paper length: Authors must follow the
page limit announced by the conference. Springer notes
that full papers are commonly around 12-15 or more
pages.
4
Title: The title should be centered,
written in 14-point bold font, and should clearly
represent the main contribution of the paper. It should
be concise, informative, and free from unnecessary
abbreviations. Do not use a
period at the end of the title. Avoid overly
broad titles if the work is actually focused on a
specific method, dataset, experiment, or application.
5
Title capitalization: Use proper
title-style capitalization. Important words such as
nouns, verbs, adjectives, and adverbs should begin with
capital letters, while short articles, conjunctions, and
prepositions are usually not capitalized unless they
appear at the beginning. For hyphenated words,
capitalize the second part when appropriate, for example
"User-Friendly."
6
Author names: Author names must be
final, correct, and written consistently. Do not
include titles such as Dr., Prof., Professor, PhD,
Engr., Mr., or Ms. in the author line. Check
spelling, order, and sequence of authors before
submission.
7
Author numbering and affiliation
markers: If all authors are from the same
institution, there is usually no need to put numbering
such as 1, 2, 3 before author names. Numbering or
superscript markers should mainly be used when authors
are from different institutions or have multiple
affiliations. Clearly mark one corresponding author in
the paper header using an asterisk *.
Example 1: All authors from the same
institution
A Deep Learning Framework for
Intelligent Medical Image Analysis
John Miller*, Emma Laurent,
and Sophie Dubois
Department of Computer Science,
University of Toronto, Toronto, Canada
john.miller@utoronto.ca*,
emma.laurent@utoronto.ca,
sophie.dubois@utoronto.ca
*Corresponding author:
john.miller@utoronto.ca
Example 2: Authors from different
institutions
A Federated Learning Approach for
Privacy-Preserving Healthcare Systems
John Miller1*, Emma
Laurent2, Sophie
Dubois1, and Lucas
Schneider3
1 Department of Computer
Science, University of Toronto, Toronto,
Canada
2 Department of Informatics,
University of Oslo, Oslo, Norway
3 Department of Computer
Science, Technical University of Munich,
Munich, Germany
john.miller@utoronto.ca*,
emma.laurent@uio.no,
sophie.dubois@utoronto.ca,
lucas.schneider@tum.de
*Corresponding author:
john.miller@utoronto.ca
10
ORCID IDs: Authors are encouraged to
include their ORCID IDs according to the Springer
template. Each ORCID must be correct and must belong to
the relevant author only.
13
Abstract: The abstract should briefly
describe the problem, purpose, method, main results, and
conclusion. It should be a compact summary of the whole
paper, not just an introduction. Avoid citations,
equations, tables, figures, bullets, and footnotes.
14
Abstract length and style: Keep the
abstract concise and focused. If the conference
specifies a word limit, follow it. Avoid vague
statements and clearly state what was proposed, tested,
evaluated, or found.
15
Keywords: Add meaningful keywords after
the abstract if required by the template. Use around 4
to 6 keywords unless the conference gives a different
requirement.
16
Main
text font: Use the font provided by the
official Springer template. Do not
manually change fonts for decoration or
emphasis.
17
Section headings: Use numbered
first-level and second-level headings only. First-level
headings should be in 12-point bold, for example "1
Introduction." Second-level headings should be in
10-point bold, for example "2.1 Dataset Description."
Do not use
"0" in section numbering.
18
Lower-level headings: Third-level
headings should be unnumbered run-in headings in
10-point bold. Fourth-level headings should be
unnumbered run-in headings in 10-point italic. Avoid too
many heading levels.
19
Introduction: Explain background,
research problem, motivation, research gap, main
contribution, and paper structure. Keep it focused on
the specific problem.
20
Related work: Compare the proposed work
with existing studies. Do not only
list papers; explain how your work differs or
improves on earlier research.
21
Methodology or proposed method: Clearly
explain approach, design, model, algorithm, dataset,
preprocessing, experimental setup, and evaluation
process where applicable.
22
Results and discussion: Present results
clearly and explain what they mean, why they matter, and
how they compare with existing methods.
23
Conclusion: Summarize findings,
contribution, and limitations. Prefer one clear
paragraph; future perspectives can be added briefly at
the end.
24
Consistency of terminology: Use the
same terms consistently across the paper unless terms
intentionally have different meanings.
25
Abbreviations: Define each abbreviation
at first use and use it consistently afterward.
26
Theorems, lemmas, and propositions:
Number formal statements consecutively (e.g., Theorem 1,
Theorem 2). Do not use
section-based numbering such as Theorem 1.1.
27
Figures: Ensure all figures are clear,
readable, and numbered as Fig. 1, Fig. 2, etc. Caption
must be below each figure, and each figure must be cited
in text.
28
Figure quality: Use vector graphics
whenever possible. For line drawings, resolution should
be at least 800 dpi, preferably 1200 dpi. Text inside
figures should not be smaller than 6 pt.
29
Figure color and readability: Figures
should remain understandable in black and white. Do not rely
only on color; use line styles, labels,
markers, patterns, or annotations.
30
Figure examples: You may include
architecture diagrams, workflows, experimental setups,
graphs, confusion matrices, sample outputs, or
comparison charts. Ensure figures are not blurry,
stretched, overcrowded, or low-quality screenshots.
31
Tables: Tables must be editable and
must not be pasted as images. Number tables
consecutively, place captions above tables, and cite
each table in text.
32
Table formatting: Keep tables clean and
within page margins. Avoid unnecessary vertical lines,
excessive shading, colored text, or decorative
formatting.
33
Tables versus figures: Avoid repeating
the same information in both a table and a figure unless
there is a strong reason.
34
Equations and formulae: Equations must
be editable and not pasted as images. Displayed
equations should be centered and placed on a separate
line.
35
Equation numbering: Number only
equations referenced in text. Use consecutive numbering
such as (1), (2), (3), and avoid section-based numbering
like (1.1).
36
Equation style: Equations should not be
in color. Punctuate equations as part of the sentence
where appropriate and define all symbols and variables.
37
Footnotes: Use footnotes only when
necessary, and do not use
footnotes in the abstract.
38
Program code: Code snippets should
normally be in typewriter-style font, short, and
relevant. Avoid long code blocks unless essential.
39
Color usage: Do not use
color in main text, tables, or equations. If
colored figures are used, they must still be
understandable in black and white.
40
Cross-references: Reference each
figure, table, equation, section, and appendix properly
in text using specific references (e.g., "Fig. 2
shows...").
41
Accessibility and alt text: Authors may
be asked to provide alternative text for figures and
image-based tables. Alt text should describe meaning,
not just mention "image" or "graph."
42
Citations in text: Use numbered
citations in square brackets, such as [1], [2], or
[3-5]. Do
not use superscript citations.
43
Author names in citations: If the
author's name is part of a sentence, cite like "Miller
[9] was the first..." and avoid
APA-style citations like "Miller (2020)."
44
Reference list completeness: Every
in-text citation must appear in references, and every
reference must be cited in text.
45
Reference style: Follow Springer
reference style only. Do not mix
IEEE, APA, ACM, Harvard, or other formats.
46
Reference Details and Common Mistakes:
Each reference must be complete and accurate. Authors
should include full author names, complete title,
journal or conference name, volume, issue, page numbers,
publisher where applicable, year, and DOI where
available. Incomplete AI-generated references must be
corrected before camera-ready submission.
Correct Example: Journal Paper
[1] Smith, J., Brown, A., Muller, T., Rossi,
L.: Deep learning-based image classification
for medical diagnosis. Journal of Artificial
Intelligence Research 45(2), 115-130 (2023).
https://doi.org/10.0000/example-doi
Correct Example: Conference Paper
[2] Laurent, E., Schneider, L., Dubois, S.,
Miller, J.: Federated learning for
privacy-preserving healthcare analytics. In:
Proceedings of the International Conference
on Artificial Intelligence and Data Science,
pp. 220-231. Springer, Cham (2024).
https://doi.org/10.0000/example-doi
Incorrect Example: Incomplete Author Names
Using et al.
[3] Ahmed et al.: A convolutional neural
network model for plant disease detection
using leaf images. In: Proceedings of the
International Conference on Computer Vision
and Smart Agriculture, pp. 88-99. Springer,
Cham (2021).
https://doi.org/10.0000/example-doi
Why this is incorrect: This
reference is incomplete because it uses "et
al." instead of full author names and does
not provide complete bibliographic details
such as full title information, conference
or journal name, volume or pages, publisher
location if required, and DOI where
available.
Corrected Version
[3] Ahmed, R., Novak, P., Eriksson, M.,
Laurent, E.: A convolutional neural network
model for plant disease detection using leaf
images. In: Proceedings of the International
Conference on Computer Vision and Smart
Agriculture, pp. 88-99. Springer, Cham
(2021). https://doi.org/10.0000/example-doi
48
Avoid incomplete AI-generated
references: Verify all references suggested
by AI tools. Replace incomplete entries with complete
and verified bibliographic information.
49
Use
of et al. in references: Do not
manually shorten author lists with "et al." when
full author information is available.
50
DOIs: Include DOIs wherever available
to support stable linking and indexing.
51
Non-English references: Use Latin
alphabet transliteration or translation and mention the
source language where relevant.
52
Reference quality: Avoid irrelevant,
unreliable, outdated, or weak references used only to
increase reference count.
53
Acknowledgments: If included, place
acknowledgments near the end before references, as per
template rules, and keep them brief and relevant.
54
Disclosure of interests: Include a
disclosure statement if required. If none exist, state
clearly that there are no competing interests relevant
to the article.
55
Appendix: If appendices are included,
place them before references and label as "Appendix" or
"Appendix 1, Appendix 2, ..." as required.
56
Supplementary material: If allowed,
include only relevant supplementary files, name them
clearly, and refer to them properly in the paper.
57
Language quality: Check grammar,
spelling, punctuation, sentence structure, and academic
tone for clarity across broad audiences.
58
Scientific clarity: Ensure problem
statement, contribution, methodology, results, and
conclusion are all clear and explicit.
59
Formatting consistency: Verify
consistency of fonts, headings, captions, equation
numbering, references, margins, spacing, and citation
style.
60
Final manuscript check: Open the final
PDF and inspect every page for title, authors,
affiliations, abstract, keywords, headings, figures,
tables, equations, references, and layout.
Final package check: Submit only the
required items for conference camera-ready
submission:
1. Final source file
2. Final
PDF
3. Signed copyright form
